Kempinski Blog Article
Preparing for an event or business presentation abroad can be daunting, but speakers do not need to worry. There are many simple steps both individual presenters and entire teams can take to ensure their event runs as smoothly, and successfully, as possible.
No matter where you are hosting your presentation, be it in inside a city hotel or otherwise, our following top tips can help you plan ahead.
Talk to staff
It is likely you will be arriving at your destination the night before you are due to present or, in some cases, even on the day of the event. It can be difficult to envision a space before you have seen it for yourself. This is why it is important to contact venue staff as early on in the planning process as possible.
Staff at your chosen venue or hotel can often be reached by phone or email. They will be happy to answer any questions you may have about your chosen presentation space, no matter how big or small, and many locations can provide photos and a floorplan of your venue.
With a floorplan to hand, it is easier to imagine how a presentation will go, and there won’t be any unwelcome surprises. You can usually request specific layouts for your room to suit your presenting style best, and this visual aid should help you optimise your performance by planning on where to stand throughout. If you need a microphone and one has not been provided, just ask - venues like this should have them readily available and staff will be happy to arrange for one to be installed in your venue.
Make any special requests in advance
If you are looking to go the extra mile and require any additional services, such as catering for your guests, or require something out of the ordinary for your presentation, it is best to submit a special request with as much notice before the event as you can.
Venues that specialise in B2B and B2C meetings, conference and events should be readily equipped with all the necessary facilities, but you can’t guarantee they will have the ability to customise their services without prior notice. However, speaking to venues as soon as possible - even before you are at the point of booking your chosen presentation space - is advised to ensure your request can be accommodated.
Research your destination
For those planning on conducting a presentation in an unfamiliar city, it is worth doing some research about the country's local customs. Concierge teams should be your go-to source, and they will be more than happy to share their knowledge. Start your presentation off on a positive note by ensuring you know how to greet your audience correctly, and learn more about the country's culture and courtesies before you visit.
If you are presenting to an international audience, take this into consideration when writing your speech. English may not be the native language for every audience member, so avoid idioms and slang to ensure points are coming across clearly. You may also wish to translate your material into another language, and if you are hosting your presentation in a Kempinski hotel our staff may be able to assist – many of our hotels have secretaries or on-site translators who can help.
Presenting with Kempinski
Here at Kempinski, our growing collection of luxurious hotels are based in some of the greatest locations in the world. In fact, many of our hotels have even won awards for being fantastic hotels for hosting meetings, including Kempinski Hotel Beijing Lufthansa Center and Sunrise Kempinski Hotel Beijing. All our hotels are known for their world-class business incentives and meeting, conference, and events facilities.
You will be able to find a venue suitable for holding your presentation within every Kempinski hotel, and our hotels are renowned for being fully equipped with state-of-the-art business facilities. Alongside fast Wi-Fi, excellent audio and high-quality TV screens, we also have a team of technical experts on hand to make sure your presentation takes place without a glitch.
Many Kempinski hotels have their own dedicated Business Centres too, full of amenities such as printers, projectors, computers and more - ideal for making last-minute changes.
If you would like to know more about hosting an event with Kempinski, please do not hesitate to contact the staff at your preferred hotel. With the venue, seating and equipment completely organised for you, all you will have to do is focus on delivering that all-important presentation.